Configure BIC Cloud Design for automatic user provisioning with Microsoft Entra ID

This article describes the steps you need to perform in both BIC Cloud Design and Microsoft Entra ID to configure automatic user provisioning. When configured, Microsoft Entra ID automatically provisions and de-provisions users and groups to BIC Cloud Design using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.

Capabilities supported

Prerequisites

The scenario outlined in this article assumes that you already have the following prerequisites:

• A Microsoft Entra tenant.
• One of the following roles: Application Administrator, Cloud Application Administrator, or Application Owner.
• BIC Cloud Design User Management API enabled subscription.

Step 1: Plan your provisioning deployment

1. Learn about how the provisioning service works.
2. Determine who's in scope for provisioning.
3. Determine what data to map between Microsoft Entra ID and BIC Cloud Design.

Step 2: Configure BIC Cloud Design to support provisioning with Microsoft Entra ID

To configure BIC Cloud Design to support provisioning with Microsoft Entra ID - please write an email to BIC Cloud Design support team.

Step 3: Add BIC Cloud Design from the Microsoft Entra application gallery

Add BIC Cloud Design from the Microsoft Entra application gallery to start managing provisioning to BIC Cloud Design. If you have previously setup BIC Cloud Design for SSO, you can use the same application. However, we recommend that you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.

Step 4: Define who is in scope for provisioning

The Microsoft Entra provisioning service allows you to scope who is provisioned based on assignment to the application, or based on attributes of the user or group. If you choose to scope who is provisioned to your app based on assignment, you can use the steps to assign users and groups to the application. If you choose to scope who is provisioned based solely on attributes of the user or group, you can use a scoping filter.

• Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.

• If you need extra roles, you can update the application manifest to add new roles.

Step 5: Configure automatic user provisioning to BIC Cloud Design

This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in BIC Cloud Design based on user and/or group assignments in Microsoft Entra ID.

To configure automatic user provisioning for BIC Cloud Design in Microsoft Entra ID:

1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.

2. Browse to Entra ID > Enterprise apps

   

3. In the applications list, select BIC Cloud Design.

   

4. Select the Provisioning tab.

   

5. Set + New configuration.

   

6. In the Tenant URL field, input your BIC Cloud Design Tenant URL and Secret Token. Select Test Connection to ensure Microsoft Entra ID can connect to BIC Cloud Design. If the connection fails, ensure your BIC Cloud Design account has the required admin permissions and try again.

   

7. Select Create to create your configuration.

8. Select Properties in the Overview page.

9. Select the pencil to edit the properties. Enable notification emails and provide an email to receive quarantine emails. Enable accidental deletions prevention. Select Apply to save the changes.

   

10. Select Attribute Mapping in the left panel and select users.

11. Review the user attributes that are synchronized from Microsoft Entra ID to BIC Cloud Design in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in BIC Cloud Design for update operations. If you choose to change the matching target attribute, you need to ensure that the BIC Cloud Design API supports filtering users based on that attribute. Select the Save button to commit any changes.

    Attribute	Type	Supported for filtering	Required by BIC Cloud Design
    userName	String	✓	✓
    emails[type eq "work"].value	String	✓	✓
    active	Boolean		✓
    displayName	String		✓
    urn:ietf:params:scim:schemas:extension:enterprise:2.0:User:organization	String		✓

12. Select Groups.

13. Review the group attributes that are synchronized from Microsoft Entra ID to BIC Cloud Design in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the groups in BIC Cloud Design for update operations. Select the Save button to commit any changes.

    Attribute	Type	Supported for filtering	Required by BIC Cloud Design
    displayName	String	✓	✓
    externalId	String		✓
    members	Reference

14. To configure scoping filters, refer to the following instructions provided in the Scoping filter article article.

15. Use on-demand provisioning to validate sync with a small number of users before deploying more broadly in your organization.

16. When you're ready to provision, select Start Provisioning from the Overview page.

Step 6: Monitor your deployment

Once you configure provisioning, use the following resources to monitor your deployment:

1. Use the provisioning logs to determine which users are provisioned successfully or unsuccessfully
2. Check the progress bar to see the status of the provisioning cycle and how close it's to completion
3. If the provisioning configuration seems to be in an unhealthy state, the application goes into quarantine. Learn more about quarantine states the application provisioning quarantine status article.

More resources

• Managing user account provisioning for Enterprise Apps
• What is application access and single sign-on with Microsoft Entra ID?

Related content

• Learn how to review logs and get reports on provisioning activity